Expenses

When the employee has spent money on behalf of the company, it is reported through  Skovik’s expenses . Skovik has an app that can be downloaded for all leading phone models. With this app, receipts can be photographed, after which all handling is done electronically. The physical receipt can thus be discarded. Receipts can also be emailed from the employee’s Regentmail to add@skovik.email. For questions about how expenses should be registered, help can be obtained through admin@regent.se.

If the employee needs to buy something to manage or streamline their job, the general rule is that these things can be purchased. The expenses must be reported to the nearest manager because he must know what the expenses come from when certifying. Expenses over SEK 1,000 require the approval of the immediate manager.

For services or equipment the employee manages without but which is still good to have, the employee can agree with his immediate boss to buy the things through his bonus account. An extra computer if the employee has two workplaces, or a tablet if the employee travels a lot in the service are typical things that can be paid for through the profit and loss account. A Playstation, on the other hand, to take another example is more dubious, but if the employee can explain in an email why he would benefit from a Playstation, it may still be ok. For example, to develop games for the purpose of competence development and set them up in some form of “market place”. The same reasoning also applies to other things the employee wants to buy. However, the reasoning for buying, for example, 3 Playstation does not hold. In the event of an audit by the Swedish Tax Agency, the employee’s statement will be included as a basis for the purchase. In the event of a deduction from the Swedish Tax Agency, the employee may be taxed on benefits.

Payment is made with the next salary for all expenses registered no later than the 10th of the month.

Most categories in Skovik that can be used to register expenses are self-explanatory. Below is a clarification regarding some of the categories:

Representation is complex for tax purposes and thus requires several different categories depending on the type of representation in question.

• Representation meal: lunch, dinner
  • Regular lunches or dinners that we invite customers or employees to are registered in this account. It is important here to write a comment that shows that the representation is work-related. For example, “Customer meeting”, “Working meeting in the project” or the like
• Office non-consumables: coffee, butter, plasters
  • Consumables such as paper, scissors, etc. should not be reported here. Most other things that belong to the office are reported in this category. Also Christmas gifts etc.