Expenses

Expense Claims via Skovik

When you make a purchase on behalf of the company, it should be reported through Skovik.
Skovik is available as an app for all major phone models. With the app, you can easily photograph receipts, after which everything is handled digitally — meaning the physical receipt can be discarded.

You can also email receipts directly to your Skovik “receipt inbox” from your Regent email to add@skovik.email.
If you have questions about how to register expenses, contact your nearest team lead or Linus via Slack.

Purchases Using the Bonus Account

  • Purchases up to SEK 4,000 (incl. VAT):
    Should be made by you personally and submitted as an expense in Skovik.
    The purchase will then be approved by your manager in Skovik.

  • Purchases over SEK 4,000 (incl. VAT):
    Must be ordered via invoice, where Regent’s details (including VAT number/Org. no. and VAT/moms information) are specified.
    Send your order to order@regent.se and Cc your manager.

Bonus Account Purchases – Examples

For items or services that are not essential but still useful for your work, you may agree with your manager to purchase them through your bonus account.

Examples of acceptable purchases:

  • An extra computer if you have two workplaces

  • A tablet if you travel frequently for work

Examples of borderline cases:

  • A PlayStation would normally be questionable, but could be accepted if used for professional development — for instance, creating or testing games in a “marketplace” setting.

However, buying multiple PlayStations would not be justified.
In the event of a Swedish Tax Agency audit, your written explanation will be included as supporting documentation. If the purchase is rejected, you may be subject to benefit taxation.

Work-Related Purchases

If you need to make a purchase to perform or improve your work, the general rule is that it’s allowed, double check with your manager if you’re unsure.

All purchases — including those made through the bonus account — must be approved by your manager in Skovik before any reimbursement is made.

Please make sure you clearly state the purpose of the purchase in your expense report.
If you’re unsure whether a purchase is eligible, always check with your manager beforehand.

Reimbursement and Registering in Skovik

Reimbursement is made with the next salary for all expenses registered no later than the 1st of each month.

Most categories in Skovik that can be used to register expenses are self-explanatory. Below is a clarification regarding some of the categories:

Representation is complex for tax purposes and thus requires several different categories depending on the type of representation in question.

  • Representation meal: lunch, dinner
    • Regular lunches or dinners that we invite customers or employees to are registered in this account. It is important here to write a comment that shows that the representation is work-related. For example, “Customer meeting”, “Working meeting in the project” or the like
  • Office non-consumables: coffee, butter, plasters
    • Consumables such as paper, scissors, etc. should not be reported here. Most other things that belong to the office are reported in this category. Also Christmas gifts etc.

Expenses for employees’ travel to Arlanda Airport in connection with our annual overseas conferences:

Reimbursement applies for travel by:

  1. “Flygbussarna” (Airport shuttle bus) or commuter train with a single ticket.
  2. Taxi to and from the central station or office, if shared with at least one other person.
  3. Arlanda Express if you book a group ticket that includes at least one additional person.
  4. Personal car with at least one additional person, and claim expenses for parking at Alfa or Beta parking, which must be booked in advance. You also need to notify in the relevant Slack channel